Medilink Event Management Service

With a wealth of event management experience, extensive sector knowledge and access to a wide range of industry, academic and NHS contacts, we offer a competitive event management proposition to anyone looking for assistance in organising an event.

What we can offer:

Initial Planning
  • Discussion of overall event aim and objectives
  • Liaison with client regarding the co-ordination and design of the event programme
  • Preparation of organisational timetables
  • Conference topic research – to identify key issues, latest developments, expert speakers etc
Venue & Supplier Sourcing
  • Sourcing and selection of venue(s)
  • Arrange venue site visits
  • Liaison with venue, caterers, signage contractors, and audio visual supplier
  • Supplier contract negotiation
Accommodation
Negotiation of preferential rates & payment schedules with venue or nearby accommodation provider
Speaker Liaison
  • Identify and invite speakers
  • Speaker briefing in advance
  • Speaker liaison at the event
Event Marketing
  • Establish a targeted mailing list using the Medilink database and distribution channels such as UKTI, KTNs, ABHI etc
  • Co-ordination, design and dissemination of delegate invites and event announcements
  • Targeted publicity campaigns (direct mail, advertising & PR campaign, e-marketing campaign, internet, publicity at related events)
  • Set up of a dedicated event webpage for event promotion and delegate booking
Sponsors/Table Top Exhibitors
  • Identify and approach potential sponsors and exhibitors
  • Delivering sponsorship benefits package
  • Preparing table top exhibitor lists and supervision on site
Social Events
  • Organising of social events such as welcome receptions, conference dinners, company tours and coach transfers
Event Finances
  • Preparation of event budget, managing income and generating revenue
  • Advising on VAT, insurance, and legal issues
  • Preparing final accounts
Delegate Management
  • Delegate registration (online and/or traditional methods) and processing delegate payments
  • Delegate liaison – email confirmation and venue joining instructions
  • Preparing conference materials – including badges, delegate packs, printed programmes, copy of presentations
Onsite Management
  • Attendance by events division staff throughout the event for general management of venue personnel, other suppliers, delegates, speakers, VIPs, sponsors and exhibitors
  • Management of registration desk – handing out of badges and delegate packs
Post Event Management
  • Thank you letters to speakers, sponsors, VIPs
  • Collation of delegate feedback
  • Distribution of presentations and follow up notes to delegates
  • Production of final event budget
  • Debriefing with client
Events we have experience in organising
  • Conferences, seminars, workshops and breakfast briefings
  • Training courses and masterclasses
  • Networking events
  • Meet the buyer events
  • Innovation days
  • Awards ceremonies
  • Overseas trade missions and exhibitions
  • Inward trade missions
  • Since joining Medilink West Midlands last year, I have found their short courses and services a valuable resource. Their drive and commitment to work with and connect businesses sets them head and shoulders apart from anyone else. Joining Medilink was the best business decision I made.

    Bob Roopra, Roopra Medtech Consulting
  • Medilink was instrumental in getting our name out there from day one and their skill of linking people up is second to none. We were amazed at how quickly they got to know our business and were able to make pro-active recommendations for navigating the medical industry successfully. Their customer service and positive energy make the whole team a joy to work with!

    Joanna Mos, Comtec Translations
  • Being a Medilink member offers great networking opportunities and access to knowledge and expertise that one would not ordinarily have. Medilink has given us guidance and an appropriate platform on which to showcase our expertise in such a varied and complex sector.

    Harrison Law, Ingram Hawkins and Nock

Pricing

Each event management project to be priced on application based on the time and resources required.

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